We're Hiring - Contracts Officer

Written by

John Tovey

“My position as Contracts Manager at BOF is to oversee the management of all bids & tenders. This involves the sourcing and tracking of tender opportunities, writing and compiling bid & tender responses and interpreting tender specifications and furniture requirements."

We're Hiring - Contracts Officer

April 14, 2021

Role Overview

An exciting opportunity has arisen at BOF for a Contracts Officer to support the bid/tender and contract management function. Helping to maintain and develop an already highly successful business function, BOF is seeking to employ someone with the skill set and determination to contribute positively toward sustainable growth; predominantly within the Public Sector.

Career/Progression opportunities for right person.

Background

This role would suit candidates from a procurement background with Public Sector experience and who have an understanding of competitive tendering processes, Frameworks and Contracts.

Job Location

BOF has fully embraced the accessibility and flexibility opportunities and efficiencies that remote working has given via video conferencing platforms and this role will include ‘blended working’ so the role will have no fixed location with candidates able to work flexibly from home and/or from BOF regional offices (Bridgend, South Wales and Birmingham, Jewellery Quarter).

Desirable Skills/Competencies

Working in close collaboration with Contracts Manager and BOF internal departments the role will generally encompass:

  • Identifying business opportunities – public sector notification sites/portals etc.
  • Compile tender written responses – extensive answer bank but some written input also required (writing skills).
  • Manage electronic tenders including downloading & uploading documents on e-procurement portals (such as Intend, Bravo and Delta e-sourcing).
  • Prepare and deliver tender & PQQ response documents – various formats (electronic, hard copy etc.).
  • Manage client e-procurement platforms (maintain and update uploaded electronic catalogues etc.)
  • Punchout (advanced eprocurement) – be main link between client and eprocurement platform; some platform (e.g. ProActis, Jaggaer, Science Warehouse etc.) experience would be beneficial but not essential.
  • Input data onto spreadsheets and databases – report to business and clients.
  • MI (Management Information) – compile and submit regular scheduled MI Reports to clients.
  • Keep company tender data up-to-date e.g., certifications in client portals (expiration dates etc.), policy document revisions etc.
  • Liaise with all relevant departments within BOF to compile compelling tender submissions (relationship development/team player).
  • Contract Integration – providing new framework/contract information (obligations, KPI’s, SLA’s etc.) to relevant teams at BOF.
  • Contract meetings/reviews – some direct engagement with clients and stakeholders e.g., client Contract Managers: Universities, Public Sector, Blue Light Organisations etc.
  • Monitoring price increase anniversaries and methods of applying increases e.g. notice periods, price index shadowing etc.

Applications

Please send CV to: tenders@bof.co.uk