Are You Sitting Comfortably?

Written by

Lucy Davies

“As Marketing Manager at BOF I am responsible for all marketing activity, website management, advertising, printed literature, events & social media. Working with our Graphic Design team I am also involved in the preparation of tender bids, e-mail campaigns, project photography and case studies."

Are You Sitting Comfortably?

March 23, 2020

____________________________________________________________________________________________________________________________________________________________

Thousands of people are likely to be working from home for the first time this week due to the Coronavirus outbreak. For others, it's just like any other week. About 1.5 million people work from home, and it's becoming more popular all the time. So if you're working remotely, what's the best way to stay efficient and keep your spirits up? We want to share our knowledge and experience to hopefully help ensure our clients are comfortable and productive whilst working remotely. Here are a few tips…

1. Routine

Working from home requires discipline and we find that a good morning routine helps to start the day with a positive attitude. Set your alarm for the same time as you would if you were going into the office, dress smartly and ensure you are always presentable during office hours. We find this both helps to motivate you and is also more appropriate than your dressing gown for any unexpected video conferencing!!

Set a schedule, and stick to it...most of the time! Having clear guidelines for when to work and when to call it a day helps many remote workers maintain work-life balance. As you will save commuting time you may choose to spend this time exercising or start work earlier to allow yourself to take extra breaks throughout the day to ensure you aren't hunched over your laptop all day.

You will in most cases be expected to be available for online meetings and video conferencing throughout the working day so we continue to use our Outlook calendars and task lists to keep us organised.

______________________________________________________________________________________________________________________________________________________________

2. Set up your dedicated work space

It is vital that you maintain the same ergonomic principles when creating your working space at home as we do in the office. There are a few things to consider…

Distractions – ideally you will have an area away from family life where you can set up your working area, for example a spare room or office with adequate space for a desk, operator chair and perhaps some storage. In reality this isn’t always the case for a lot of people.

Ergonomics - If possible, a Sit-Stand height adjustable workstation is the best option. However, a lot of us might be working at the kitchen table or existing desks which cannot be adjusted. There are a number of products that can be placed onto a desktop if you require a height adjustable solution as shown below.

Maybe when taking phone calls use this as a cue to stand up and walk around so you’re alternating. Perhaps make calls in the garden to get some fresh air and a change of scenery. Nobody wants to sit on a dining chair for 8 hours a day!

Ergonomic operator chairs are beneficial for those of us who spend many hours a day working on computers. They are designed to support the natural inward curve of your spine which promotes correct posture but also provides you with back support as they are designed to fit and support the body and spine whilst you work, allowing you to stay comfortable for long periods at your desk.

Together with regular movement and breaks, your productivity will increase and you will, over time, reap long-term health benefits.

_____________________________________________________________________________________________________________________________________________________

3. Well Being

Your mental health and wellbeing should be priority, especially during this difficult period. We recommend home workers take regular breaks and get plenty of fresh air throughout the day. Plan healthily meals and snacks in advance so you aren’t tempted to raid the cake cupboard, drink plenty of water and ensure your work space is well lit and a comfortable temperature. Consider the addition of plants, pictures and the view from your working space for additional biophilic benefits.

One of the positives, we think, of home working is you get to spend more time with your lovely pets!

Please see our wellbeing blog for further information.

______________________________________________________________________________________________________________________________________________________________

4. Technology

There are a number of technological considerations when working remotely including your I.T. hardware, VPN access and software requirements. Hopefully your employer or I.T. department have this covered. There are a number of ways you may wish to communicate with your colleagues in addition to email and telephone. A few of our favourites include:

  • Skype / Zoom – video conferencing
  • Trello – online task sharing
  • Slack – online chat threads
  • Microsoft Teams – online meetings
  • BOX – online file sharing and digital asset management

___________________________________________________________________________________________________________________________________________________________

5. Keep in Touch

It is very important to maintain contact with your team and other departments whilst working remotely. We ensure we talk to and Skype key colleagues daily rather than always relying on written communication. Working from home can be lonely and isolating especially for those who live alone. A quick catch up on the phone can sometimes achieve more than a dozen emails.

And that’s it! Our top 5 tips for home working. We hope you found it useful.

Our experienced DSE trained team are here to help if you require advice on working from home or home office furniture and ergonomic accessories. Please get in touch…